Privacy Policy & Email Legal Notice – EAI Technologies
Last updated: November 2025

EAI Technologies (“we,” “us,” or “our”) is committed to protecting your privacy, ensuring the security of your personal information, and complying with EU and international legal requirements for business communications. This policy explains how we collect, use, disclose, and safeguard information, as well as legal requirements for emails sent by EAI Technologies.

1. Information We Collect
We may collect the following types of information:

• Personal information: name, email address, phone number, job title, company name, and mailing address.

• Business information: project details, inquiries, or information provided through our contact forms, emails, or proposals.

• Technical data: IP address, browser type, operating system, referring URLs, and browsing activity on our website.

• Cookies and analytics: data collected automatically through cookies or similar technologies to improve site functionality and user experience.

2. How We Use Your Information
We use collected information to:

• Respond to inquiries, requests, or proposals.

• Provide and manage technology, engineering, and consulting services.

• Send updates, company news, or marketing communications when permitted by law.

• Comply with legal obligations and maintain business records.

• Improve our website, communications, and service delivery.

3. Email Communications – EU Legal Requirements
All emails sent by EAI Technologies that constitute business correspondence comply with EU requirements, including:
Confidentiality notice:
Emails may contain confidential information intended solely for the recipient. If you receive an email in error, you must not read, copy, distribute, or use it. Please notify the sender immediately and delete the email.
Data protection compliance:
All personal data processed through email communications are handled in accordance with the EU General Data Protection Regulation (GDPR). Personal data is used only for legitimate business purposes and not shared with unauthorized third parties.
Consent for marketing emails:
Where marketing emails are sent, recipients have provided explicit consent, and all emails include a clear option to unsubscribe.

4. Legal Basis for Processing (EU/EEA Residents)
For users in the EU/EEA, we process personal data under one or more of the following legal bases:

• Consent (e.g., subscribing to newsletters).

• Performance of a contract (processing necessary to provide requested services).

• Compliance with legal obligations.

• Legitimate interests in managing and improving our business.

5. Sharing and Disclosure
We do not sell or rent personal data. We may share data with:

• Trusted service providers (e.g., IT support, website hosting, analytics).

• Partners or subcontractors involved in project delivery.

• Legal or regulatory authorities when required by law.

All third parties processing personal data on our behalf are bound by confidentiality and data protection obligations.

6. Data Retention
We retain personal information only as long as necessary to fulfill the purposes described above or as required by law.

7. International Transfers
If personal data is transferred outside the EU/EEA (for example, to our U.S. offices), we ensure appropriate safeguards, such as standard contractual clauses, are in place.

8. Your Rights (EU/EEA Residents)
You have the right to:

• Access, correct, or delete your personal data.

• Withdraw consent where processing is based on consent.

• Object to or restrict certain processing activities.

• Request portability of your data in a machine-readable format.

To exercise your rights, contact us using the details below.

9. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, alteration, or misuse.

10. Cookies
Our website uses cookies and similar technologies to enhance performance and analyze traffic. You can adjust your browser settings to refuse cookies, though some site functionality may be affected.

11. Links to Other Websites
Our website may contain links to third-party sites. We are not responsible for the content or privacy practices of those sites.

12. Contact Us
For questions regarding this Privacy Policy or email/legal compliance:
EAI Technologies
Email: info@eai-technologies.com
Website: www.eai-technologies.com

13. Updates to This Policy
We may update this Privacy Policy periodically to reflect legal changes or business practices. Any updates will be posted on this page with a revised “Last updated” date.